2014 Agenda

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Sunday, December 7, 2014

Conference Chair: Andy Bernstein, Headcount

11:00am–12:00pm

Registration & Solution Center (Exhibit Floor) Opens

Visit every booth and be eligible for amazing giveaways. Discover solutions for your festival that you didn’t know existed. Visit our complimentary massage chair and experience instant bliss. Our prize giveaway is scheduled for Tuesday at the Solution Center. Don’t miss out…you must be present to win


11:00am–12:00pm

SAG-AFTRA Opening Reception

Hosted by Tito’s Handmade Vodka and PublicVine

Register, grab a Bloody Mary courtesy of Tito’s Vodka and check out the Solutions Center! Be sure to listen to the soulful voice of singer/songwriter Jade Hendrix on our stage.


12:15pm–12:30pm

Zilker Ballroom 3&4
Orientation

 


1:00pm – 2:00pm

Zilker Ballroom 3&4
Interview with Stephen Rehage

Stephen Rehage, President Festivals & Live Events- North America, Live Nation Entertainment

Interviewed by Christine Devine, news anchor, author, Foster care/Adoption advocate

 


2:30pm  – 2:45pm

Dedicated Solution Center Networking & Coffee Break

Courtesy of Luna Bar and Boxed Water is Better


2:45pm – 4:00pm

Zilker Ballroom 3&4
Unconference (two 45 minute sessions)

Back by popular demand you’ll have the opportunity to meet with your peers. Attendees will be grouped together so that starting on day one you have the chance to meet new contacts and maximize your conference experience.

You will take part in two 45 minute sessions of interactive discussions and problem solving activities on some of the most pressing issues festivals are currently faced with.

Facilitator: Caroline Burruss, Vice President, National Media and Partnership, Live Nation Entertainment
Facilitator: Happy Mercado, Business Development Manager, ACL Live at The Moody Theater
Facilitator: Kelly Mosser,Business Development Manager, ACL Live at the Moody Theater


4:00pm – 5:00pm

Zilker Ballroom 3&4
The Magic of Music Festivals: What It Means to this Generation
Chip Conley, CEO, Fest300

Hotel guru. Armchair psychologist. Traveling philosopher. Author. Speaker. Teacher. Student. Chip received his BA and MBA from Stanford University. Author of four bestselling books, founder and former CEO of Joie de Vivre hotel and featured speaker at the TED conference, Conley has lived out more than one calling in his lifetime. He is currently the Head of Global Hospitality and Strategy for Airbnb. Chip is also the founder of Fest300, the leading digital authority on the world’s 300 best festivals. Chip will present his theories on transformation and meaning – in business, in life, and at festivals – in our Opening Keynote.


5:00pm – 7:00pm

Cocktail Reception Hosted by PublicVine

Dedicated Solution Center Networking, Cocktails & Hors d’oeuvres on the Exhibit Floor

Join us on the exhibit floor and you can enjoy a cocktail in a space just right for making connections and establishing new partnerships while you learn about the latest solutions for your event.


 

9:00pm – 12:00am

Zilker Ballroom 3&4
FireChat After Party

Don’t miss out on drinks, dancing and more at the FireChat After Party with DJ Taz. DJ Taz Rashid brings a high vibration to any event with his gift of mixing beats ranging from world rhythms, devotional mantras, remixes and the best electronic grooves.


Monday, December 8, 2014

Conference Chair:  Darren Gallop, CEO and Founder, Marcato

6:30am

 
Morning Group Fun Run powered by Virtual Event Bags®

Join your friends and colleagues attending IFFS/IMFCON for a morning run! We worked with our friends at Run Austin and MapMyRun to help kickoff the morning right with a fun, friendly 4-mile run around Lady Bird Lake. Start & Finish on the trail behind the Hyatt Regency.

Register for the event here!


8:30am

 
Opening Remarks, Registration & Exhibit Floor Opens

tracks breakout

9:00am – 10:00am

Texas Ballroom 1

Tech:

Session 1: Sell Out Your Festival with Big Data

Panelists will discuss how festivals can leverage the vast amount of data on concerts, bands, managers and other sources to maximize attendance. Learn the tools and strategies that festivals are using to leverage Big Data to drive ticket sales and marketing.

Moderator: Biasha Mitchell, Manager, Music & Festivals, Eventbrite
Panelist: Uri Bogler, VP Marketing, Front Gate Tickets
Panelist: Keith Goldberg, VP of Marketing and Product, Vendini
Panelist: Sean O’Connell, Festival Director, Hangout Music Festival

 


9:00am – 10:00am

Texas Ballroom 2&3

Music:

All the World’s a Stage

To ensure that a festival goes off without a hitch, music festival organizers scramble to sort out a series of complicated details and numerous logistical challenges including staging, set design, lighting and sound. In this session, future festival producers and those already in the business will gain inside knowledge on solving the common problems and how to prevent them from happening.

Moderator: Sean Ahearn, President, Elevation Media
Panelist: Gina Fugitt, AE Exec., BearCom Wireless
Panelist: Hyacinth Belcher, President, Onstage Systems
Panelist: Chris Porter, Programming Director, One Reel/Bumbershoot Festival
Panelist: Ron Doroba, Principal, Same World Entertainment, LLC (Electric Zoo Festival, Life is Beautiful, Ultra Music Festival, Electric Forest Festival, Coachella Music Festival, Stagecoach Festivals)


9:00am – 10:00am

Zilker Ballroom 3&4

Music:

Sponsorship 101- Creating a Winning Deck 

Stuck in a rut? Does your deck need a makeover? Learn from our panel how to brainstorm yours and create a buzz-worthy sponsorship package that excites your sponsors & maximizes your branding. Bring yours and we may highlight you! Let’s Brainstorm with our brain trust!

Moderator: David Hazan, Owner, DLH Marketing
Panelist: Jim Jacobs, Director of Sponsorships & Events, Lagunitas Brewing Co.
Panelist: Casey Gartland, Sr. Director of Entertainment, GMR Marketing
Panelist: Robert Richard, Commercial Director, Glastonbury Festival
Panelist: Sam Elkin, Sponsorship Manager, C3 Presents

 


tracks breakout

 

10:15am–11:00am

Zilker Ballroom 3&4

Music:

EDM: Million Dollar Babies

The EDM explosion shows no signs of going away. Hear from panelists from the movers and shakers about the challenges & rewards of managing a genre that continues to dominate the stages and the news.

Moderator: Parag Bhandari, Founder/CEO, UG Strategies
Panelist: Ryan Kruger, Former Managing Director, Live Nation Entertainment-Electronic Nation Canada
Panelist: Jeff Shaw, Senior Vice President, Strategic Alliances/EDM Lead, Live Nation Entertainment (EDC Vegas, EDC New York, EDC Orlando, Holy Ship!, Electric Forest, HARD Red Rocks, HARD Summer, HARD Day of the Dead, Nocturnal Wonderland, Beyond Wonderland, Escape from Wonderland, White Wonderland)
Panelist: Joe Silberzweig, Marketing Manager, TomorrowWorld


10:15am–11:00am

Texas Ballroom 2&3

Music:

What Can Festivals Learn from Tour Managers?

The tour manager is the backbone of the artist for concerts and festivals. They produce budgets, calculate wages, and troubleshoot at the venue. What can festivals learn from these veterans of the road.

Moderator: Steve Macfadyen, Producer/Production Manager, Pollstar Live 2015/26th Pollstar Concert Industry Awards
Panelist: Chuck Randall, Tour Manager, Grateful Dead; Alice in Chains
Panelist: David Norman, Tour Manager / Tour Accountant / Production Manager / Tour Director (Prince / John Legend / Robert Plant & Alison Krauss / Fall Out Boy)


10:15am–11:00am

Texas Ballroom 1

Tech:

From On Sale to On Site: What Festivals Must Do to Develop Fan Loyalty

What is loyalty? With so many festivals popping up every year, fans must make choices about which ones to spend their money on. From a great ticketing and web browsing experience to targeted marketing messages and fun and valuable activities throughout the cycle, promoters must use both data and their creativity to earn the support and allegiance from fans.

Moderator: Jeff Kreinik, Head of Festivals, Ticketfly
Panelist: Robby Black, Director of Festival Solutions, Vendini
Panelist: Sean Hoess, Co-Founder, Wanderlust
Panelist: Anderson Bell, CEO/Founder, FanFueled
Panelist: Brett Mossiman, Owner, Pipeline productions (Wakarussa)

 


 

11:00am–11:30am

Zilker Ballroom 3&4

Dedicated Solution Center Networking & Coffee Break

Sponsored by EarAngels


tracks breakout

 

11:30am–12:30pm

Texas Ballroom 1

Tech:

All Roads Lead to WiFi: Evaluating iBeacon, RFID and Cashless Payment Technologies

Learn best practices to evaluate if a venue will work well with your event technologies. Hear which architectural and infrastructure features can support your events and which won’t. Learn how to find out if prospective venues are “tech friendly” and can help guarantee the execution of your Wifi—a great checklist for making sure the places you’re holding events can help or hurt bringing your digital+live festival to life.

Moderator: Kim Owens, Editor & Owner, Kaffeine Buzz
Panelist: Todd Terrazas, Founder,  Brain itch Solutions
Panelist: Allen Cook, Founder, TOURtech
Panelist: Chris Hammond, Co-Founder, Wine Amplified Festival
Panelist: Ron Doroba, Vice President, North American Sales , EPS America

 


11:30am–12:30pm

Zilker Ballroom 3&4

Music:

Weird Science: Marketing Your Music Festival

Banner ads, street teams, word of mouth, traditional advertising, digital branding, social media, tweeting, FB liking,  radio, tv, publicists…..exhausted yet? Can you measure what’s working or are you throwing it all up against the wall in hopes that something sticks? Let’s break down the tools and figure out how to optimize each one to benefit your organization. Our experts will map out a strategy to get you from point A to success!

Moderator:  David R. Bell, Xinmei Zhang and Yongge Dai Professor/ Professor of Marketing, The Wharton School, University of Pennsylvania
Panelist: Michael Pliha,Sales Executive, CrowdTorch by Cvent
Panelist: Jay Frank, President, DigSin/DigMark, LLC
Panelist: Kash Shaikh, Founder & CEO, Besomebody, Inc.
Panelist: Todd Greene, General Manager, Marketing Factory


11:30am–12:30pm

Texas Ballroom 2&3

Music:

The Sound of Music-What Matters Most

Festivals must juggle a multitude of issues when dealing with  sound at a festival. With multiple stages, promoters must consider noise ordinances, weather, sound systems, proximity to neighbors, and sound bleed are a few of the topics we will examine with our thought leaders. Bring your questions, challenges, solutions & hear the answers, loud & clear.

Moderator: Scott Sugden, Head of Application, Touring USA, L-Acoustics
Panelist: Chris Hubbart, Owner, Emergency Production LLC
Panelist: Tom Russell, Partner, Founders Entertainment
Panelist: Matt Weiss, Production Director, A3C Hip Hop Festival
Panelist: Bryan Baumgardner, Audio Operations / Logistics, Clearwing Productions
Panelist: Mike Shear, Sound Designer-Engineer, LD Systems


 

12:45pm–1:30pm

Zilker Ballroom 3&4

Music:

This Land is Your Land: Venues and All That Jazz

Starting, managing or moving a festival? Indoors or outdoors, there a multiplicity of factors to consider when selecting, managing or owning a venue. Permitting, land use issues, insurable interests, logistics and more are of paramount concern to the operator. This panel will discuss indoor festivals, outside festivals and what is important to know when managing a venue.

Moderator: Theresa Jenkins, Sr. Executive Director, The Recording Academy
Panelist: Dede Flemming, Co owner, The Do Lab (Lightning in a Bottle Arts and Music Festival, Coachella Music Festival, Boom Music Festival)
Panelist: James Cornett, President/CEO, Spirit of the Suwannee Music Park (Blackwater Music Festival, Bear Creek Music & Arts Festival, Magnolia Fest)
Panelist: Deborah Gill, Owner DAG Presents/The Marchesa Hall & Theatre
Panelist: Randall Kline, Founder/Executive Artistic Director, SFJAZZ – RECONFIRM
Panelist: Jason Whet, Owner, Whet Travel

 


 

12:45pm–1:30pm

Texas Ballroom 2&3

Music:

“Safety in Focus” – The State of the Event Safety Alliance

Formed to draw attention to the critical issue of life safety at live events, The Event Safety Alliance (ESA) has evolved from a small consortium of concerned professionals into a thousands-strong voice for cultural change within the event industry. At this session, key representatives of the ESA will discuss the future of the organization, examine solutions they have developed to help strengthen safety within our industry, and how you can become involved in growing and promoting this essential mission.

 Sponsored by Renkus-Heinz

Moderator: David VandenHeuvel, SVP Enterprise Solutions
Panelist: Ken Hays, Owner, Gathering of the Vibes
Panelist: Janine Small, Owner, Janine Small, Pllc (Bonnaroo, Outside Lands, Hangout, Lockn’, Life Is Beautiful)
Panelist: Gary Boman, Event Safety Operations
Panelist: Melissa “Missy” Allgood,  Production Coordinator, Linkin Park & Music for Relief
Panelist: Eric Stevens, Vice President of Government and Security Operations, OTW Safety
Panelist: Paul Bassman, President, Ascend Insurance Brokerage


 

1:30pm–2:15pm

Zilker Ballroom 3&4

Dedicated Solution Center Networking

1:30pm–2:30pm

Zilker Ballroom 3&4

It’s Been a Hard Day’s Night! 2014 Recap – State of the Industry

You spend all year preparing, executing & cleaning up after your festival. Lest you forgot to look up and see where the marketplace is heading, we’ve got you covered. Let us take the guess work out of the year as we review 2014 and hear our industry’s top experts provide the picks & pans of the year’s top trends. Even better? We’ll take an inside look at what they forecast for 2015 as you begin to plan your event.

Moderator: Laurie Kirby, President, IFFS-IMFCON
Panelist: Kevin Lyman, Producer & Creator, Van’s Warped Tour
Panelist: Stuart Ross, Red Light Management
Panelist: Robert Richards, Commercial Director, Glastonbury Festival
Panelist: Maureen Ford, President of Live Nation Venue Network, Live Nation Entertainment


2:00pm–4:00pm

Hill Country A & B

Sponsor Drop In

You’ve got 15 minutes to put your best foot forward and show your stuff! (You may leave a proposal in the form of paper, CD rom or flash drive.)

Facilitator: Kyle Conway, Owner, The Sponsor Bureau (Grapefest, Mayfest, Plano Balloonfest, Bedford Blues & BBQ Festival, Gaylord Hotels, Geico, Lexus, Ford, Chevrolet)


2:15pm–3:30pm

Zilker Ballroom 3&4
Drill Downs (two 45 minute sessions)

Prepare to ask questions as our Drill Down facilitators address industry topics on a more intimate level providing insight, advice and feedback to your questions you can’t get answered anywhere else!

  1. Festival Careers & starting a festival-Sean Ahearn, Elevation Media
  2. Sponsorship- – Howard Freeman, Balloon Festival
  3. Marketing- David Hazan, Owner, DLH Marketing
  4. Talent buying- David Silbaugh, Talent Buyer & Production Supervisor, Summerfest
  5. Tour Managers- Chuck Randall, Tour Manager, Grateful Dead; Alice in Chains
  6. Risk Management: Marcus Paxton, Team Leader, Entertainment Division, Fireman’s Fund Insurance Company
  7. Budgets & Revenue streams- Dave Marguiles
  8. Emerging Technology for Festivals-Ted Cohen, Ted Strategic
  9. Working with Other Nonprofits: Andy Bernstein, Executive Director, HeadCount
  10. Logistics, Staging & Lighting- Hyacinth
  11. Ticketing Trends- Lynne King Smith, CEO, TicketForce
  12. Working with Agents & Managers- Mark Lourie, VP of Development, Skyline Music, LLC
  13. Operations- Chip Baker, Riverbend
  14. Security & Crowd Control- Eric Stevens, OTW Safety
  15. Working with Multicultural Festivals – Karen Weber and Joanna Hadjicostandi
  16. Media/PR – Parag Bhandari – Founder/CEO: UG Strategies
  17. Sourcing Production Vendors – Ron Doroba, Principal, Same World Entertainment, LLC
  18. Sustainability – Nick Algee
  19. Volunteers & Volunteer Management – Eve Cohen, Life is Beautiful
  20. Use Data to Sell-Out Your Festival and Optimize the Fan Experience: Jay Frank, President, DigSin/DigMark, LLC
  21. Local Gov’t Permits | venues- Dede Flemming, The DoLab
  22. Artist Discovery & booking: Lou Plaia, Co-Founder / EVP Music Industry & Artist Relations, ReverbNation | Victoria Camera
  23. SAG-AFTRA Sound Recordings- Sidney Kibodeaux Whit, Manager
  24. Conferences at Festivals – Melissa O’Brien

 


 

3:30pm–4:15pm

Texas Ballroom 1

Tech:

Using Social Media To Boost Sponsorships

Everyone is obsessed with social‏ media channels ‏including  You’re already using social media to raise awareness of your event and increase ticket sales. You’ve got thousands of followers on Facebook, Twitter and Instagram. Now, how can you mine the analytics data from all those followers to create more and better deliverables for your sponsors – and generate more revenue?

Moderator: Scott Aiges, Director of Programs, New Orleans Jazz & Heritage Foundation
Panelist: Caroline Frye Burruss, Vice President, National Media and Partnership, Live Nation Entertainment
Panelist: James Moody, co-owner and co-founder, Transmission Events (producer of Fun Fun Fun Fest)
Panelist: Ron Doroba, Principal, Same World Entertainment, LLC

 


3:30pm–4:15pm

Zilker Ballroom 3&4

Music:

A Day in the Life-Music Talent Buying

Whether you’re new to buying or a seasoned pro, a festival newbie or world renowned, there are always tips and tricks to talent buying and booking. To find out just how feasible it is to try to land a spot on a festival stage and how festival bookers mine for talent, hear from our talent buyers.

Moderator: Stuart Ross, Red Light Management
Panelist: David Silbaugh, Talent Buyer, Summerfest
Panelist: Elliot Lefko, Vice-President, Goldenvoice (Coachella Valley Music and Arts Festival)
Panelist: Ali Harnell, Senior VP, AEG Live/Messina Group
Panelist: Paul Levine, Director, Purple Hat Productions (Suwannee Hulaween and The Purple Hatter’s Ball)


4:15pm–5:00pm

Zilker Ballroom 3&4

Music

Centerpiece: An artist, an agent & a manager walk into a …..

Let’s flip the (bar) table. The role of the agent and manager in selecting tours and festivals is critical. What can we learn from their experiences? And what does the artist have to say about this? The good, the bad, the ugly…

Moderator: Theresa Jenkins, Sr. Executive Director, The Recording Academy
Panelist: Printz Board, American Musician, Music Producer & Music Mentor (Founding Member, Songwriter, and Musical Director: Black Eyed Peas)
Panelist: Nick Pampenella, Agent,  The Agency Group (Clients)
Panelist: Mark Lourie, VP of Development, Skyline Music, LLC
Panelist: Tom Windish, President, The Windish Agency, LLC
Panelist: Mike Walbert, General Manager, A3C Hip Hop Festival


 

 

4:15pm–5:00pm

Texas Ballroom 2&3

Crossover Panel

Presented by Lineup Magazine:  The Media is your Message

Everyone complains about the media but nobody does anything about it. Yet where would festivals be without it? And what is the media now with bloggers taking the place of journalists and digital magazines as ubiquitous as teenagers on cell phones. We’ve assembled the observers and now you can put them in the hot seat..please keep gloves on.

Moderator: Waco Hoover, Publisher, Lineup
Panelist: Jennifer Blum, Integrated Marketing, Events, and Talent Relations Professional, JB Group
Panelist: Gregg Goldstein, Writer, Variety

 


5:00pm–7:00pm

A Salute to Wonderful Women Hosted by WordPress.com

Dedicated Solution Center Networking, Cocktails & Hors d’oeuvres on the Exhibit Floor

Join us on the exhibit floor and you can enjoy a cocktail in a space just right for making connections and establishing new partnerships while you learn about the latest solutions for your event.


Tuesday December 9, 2014

Conference Chair: 

8:45am

Opening Remarks, Registration & Exhibit Floor Opens

tracks breakout

9:00am–10:00am

Zilker Ballroom 3&4

Track 1

Crossover Panel

I’m Every Woman- Women in Film and Music

Introduced by Michelle Lee of Delta Air Lines

We all know it can be lonely at the top, lonely at the bottom…and even in the middle. We’ll explore how women can support each other and bring unity, clarity & a complementary voice to the festival experience & workplace. In fact, our panel of experts have done it quite nicely, thank you. No grumbling allowed. And we play nice with boys too! Bring your business cards.

Moderator: Christine Devine, News anchor/ Author/ Foster care/Adoption advocate
Panelist: Nora Dunn, Comedian/ Actress/ Writer
Panelist: Nia Peeples, Actress/ Singer/ Producer
Panelist: Panelist: Inga Dyer, ESQ, Senior Vice President of Business & Legal Affairs, Revolt TV

 


9:00am–10:00am

Track 2

Music

The Wireless System Conundrum, Stop Interfering!

Attention all Festival Producers, Production Managers and Promoters, let our Wireless Experts take you through the newest FCC procedures and guidelines for reserving channels to operate your wireless equipment during performances. We will also examine wireless frequency coordination for multi-stage events, registering your performances with the FCC, how to reserve channels to operate your wireless systems free from Commercial interference, and other things you need to know.

 

Moderator: Allen Cook, Founder, TOURtech
Panelist: Mark Brunner, Senior Director of Global Brand Management, Shure
Panelist: Karl Winkler, Director of Business Development, Lectrosonics, Inc.
Panelist: David Fordyce, IT Manager, C3 Presents
Panelist: Brooks Schroeder, Project Manager, Frequency Coordination Group, LLC.

 


tracks breakout

10:15am–11:00am

Track 1

Tech:

Finding the Right Balance Between Digital & Physical Festival Experiences

For user engagement, do digital tactics inspire more emotional connections to a brand than its physical counterpart? This session shares live comparisons of digital and physical experiences, exposes when and why a physical experience is better than digital—as well as how you can improve both to make the whole greater than the sum of its parts…

 

Moderator: Ted Cohen, Managing partner, Tag Strategic
Panelist: Sean Hoess, Co-founder, Wanderlust
Panelist: Rehan Choudhry, Co-founder, Life is Beautiful
Panelist: Daniel Sol, Co-Founder/Co Director, HollyShorts Film Festival
Panelist: Parag Bhandari – Founder/CEO: UG Strategies


10:15am–11:00am

Zilker Ballroom 3&4

Track 2

Music

Stairway to Heaven- The VIP Experience for Music Festivals

As more music festivals create a VIP experience for attendees, the stakes & costs get higher. The attention to detail is greater but is the yield to the festival better? Some festivals with the VIP experience explore how they leveraged the opportunity and created a win-win for fans.

Moderator: Paul Jamieson, Executive Director, SunFest of Palm Beach County, Inc.
Panelist: Dan Berkowitz, CID Entertainment
Panelist: Tom Russell, Partner, Founders Entertainment
Panelist: Sonny Barton, Co-Founder, Wine Amplified Festival
Panelist: Brian Knott, A3C Hip Hop Festival
Panelist: Tanner Smith, Sr. Talent Buyer, Sixthman


10:15am–11:00am

Track 3

Music

What Happens in….Sustainability

In the New Age of green, the solutions don’t stop at recycling bins. Learn how festivals are finding long term solutions to environmental issues with planned redevelopment, repurposing, replanting and reinvigorating communities.

Moderator: Nick Algee, Event Manager and Consultant, Sustaining Solutions
Panelist: Steve Weisz, Head of Business Development for the Live Music division, Vendini
Panelist: Karen Kochen, Event Director, Symbiosis
Panelist: Melissa McClary, Field Marketing Manager, Klean Kanteen


11:00am–12:00pm

Last Call: Solution Center & Drawing for Prizes

Scavenger Hunt powered by BrainItch Solutions


tracks breakout

12:00pm–1:00pm

Track 1

Tech:

Sharing Events: How to get them Talkin’

With today’s events, it’s imperative to create “social chatter.” Yes, festivals must give audiences, bands and sponsors the ability to share content, but more importantly, you must create content they want to share. Get insights on what shareable content is, and what it’s not. Bonus! – get a rundown of tips for creating festival content and engagement everyone will be talking about.

Moderator: Ted Cohen, Managing partner, Tag Strategic
Panelist: Christophe Daligault, CMO, FireChat by Open Garden
Panelist: Bart Borrelli, Business Development, CrowdTorch by Cvent
Panelist: Melissa Golding, Digital Content Manager, SXSW Conferences and Festivals
Panelist: Mike Walbert, General Manager, A3C Hip Hop Festival
Panelist: Tucker Gumber ,CEO, FestEvo


12:00pm–1:00pm

Zilker Ballroom 3&4

Track 2

Music

Doses and Mimosas: Addressing Drug Use

It’s no big news that people often use alcohol and other drugs as part of their festival experience. However, while alcohol is legal and its use can be addressed in a straightforward manner, handling use of other substances presents challenges. What are smart, pragmatic ways for a festival to address and manage drug use as a health and safety issue? What are the legal risks and how can they be mitigated? Who are your allies and what are the steps you need to take to adopt a new approach?  Learn from our experts what best practices can create a safe and stable festival.

Moderator: Stefanie Jones, Nightlife Community Engagement Manager, Drug Policy Alliance
Panelist: Missi Wooldridge, Executive Director, DanceSafe
Panelist: Cameron Bowman, Partner – VIB Law, Writer, The Festival Lawyer
Panelist: Joseph Pred, Founder and CEO, Mutual Aid Response Services (Burning Man)
Panelist: Eric Salk, Medical Director, SFX
Panelist: Stacey Lock, Harm Reduction Director, Shambhala Music Festival


 

12:00pm–1:00pm

Track 3

Texas Ballroom 2&3

Streaming goes mainstream

As the industry moves into a parallel digital universe with streaming as ubiquitous as water bottles in a recycling bin, the age of the simultaneous stream is here to stay. Learn the behind-the-scene challenges and solutions from technical & production issues, artist requests, sponsorship, dealing with record labels & monetization to ensure your festival enjoys a flawless streaming.

Moderator: John J. Petrocelli, CEO, Bulldog Digital Media
Panelist: Scott Mirkin, President & Executive Producer, ESM Productions / Scott Mirkin Productions
Panelist: Andrew Klein, Senior Vice President of Global Partnerships at AEG
Panelist: Hank Neuberger, President, Springboard Productions, Inc.


 

1:00pm–2:00pm

Zilker Ballroom 3&4

Track 1

Crossover Panel

Music & Film Festival  Legal 101- The Firm

The three dreaded words from every festival organizers lips- Call our lawyer. Off the clock but on the ball, our team of lawyers have represented festivals large & small. They are here to walk you through the issues you should be thinking about (contracts, entity organization,  Intellectual property, liability concerns to name a few) & answer your questions (without a meter running).

Moderator: Stephanie Furgang Adwar, Partner, Furgang & Adwar, L.L.P.
Panelist: Christiane Kinney, Attorney, LeClairRyan
Panelist: Tomy McDonald, Entertainment and Media Attorney, TomyLaw
Panelist: Jonathan Blaufarb, Partner, San Francisco Law Firm Counsel LLP.
Panelist: Neeta Ragoowansi, Attorney, Law Office of Neeta Ragoowansi

 


1:00pm–2:00pm

Track 2

Crossover Panel

Help! Staffing and Software Solutions

Every festival relies on volunteers and staff to manage their operations (Film or music). What are the pitfalls and benefits that each organization should examine before, during & after engaging staff. What software can facilitate the ease of this complicated management process? Use a professional company or recruit from within? With the law in a state of flux over the use of volunteers and interns, our panel of experts will discuss the legal, operational and budgetary implications of each.

Moderator: Howard Sapper,CEO, Harmony Festival and Executive Director of Everybody Is A Star Foundation
Panelist: Beth Caldarello- Telluride FIlm Festival
Panelist: Bryan Lhuillier, CEO, Shiftboard
Panelist: Brett Mossiman, Owner, Pipeline productions (Wakarussa)
Panelist: Chris Hammond, Founder / President, Wine Amplified Festival


 

1:00pm–2:00pm

Track 3

Music

 

Dig Deeper: Drugs, Drinks: Harm Reduction 2.0

The conversation continues….get solutions as we dig deeper into this serious topic currently affecting the festival industry.

Moderator: Stefanie Jones, Nightlife Community Engagement Manager, Drug Policy Alliance
Panelist: Missi Wooldridge, Executive Director, DanceSafe
Panelist: Cameron Bowman, Partner – VIB Law, Writer, The Festival Lawyer
Panelist: Joseph Pred, Founder and CEO, Mutual Aid Response Services (Burning Man)
Panelist: Eric Salk, Medical Director, SFX
Panelist: Stacey Lock, Harm Reduction Director, Shambhala Music Festival


2:15pm–3:30pm

Zilker Ballroom 3&4

Music

Visual Arts:  How art installations give festivals personality, identity, and longevity

A music festival is not a series of concerts on a series of stages. This is a common mistake. It is the elements like the magic of the sites, the overall point of view, the theme ,the visual arts and the pageantry that creates the seamless tissue. All of this is what transports people into a wondrous land that is not of the concert generation. It’s the festival generation; welcome to it!

Moderator: Philip Blaine, Owner, Robot Picnic
Panelist: Christopher Janney, Artistic Director, PhenomenArts, Inc.
Panelist: Todd Roberts, The Windish Agency, LLC.
Panelist: Dede Flemming, Co owner, The Do Lab (Lightning in a Bottle Arts and Music Festival, Coachella Music Festival, Boom Music Festival)
Panelist: Michael Christian, Artist


3:45pm–5:00pm

Closing Reception

Hosted by Dark Horse Wine and Lagunitas Brewing Company 
Join us at the Texas Foyer and enjoy a cocktail in a space just right for making connections and establishing new partnerships.